How to Record Podcasts Remotely

A guide to recording a podcast from two different locations. From equipment and software to how to ensure your guest gets a good recording.

Contents

It’s a great luxury as a host to be able to meet your guest, chat for a few minutes in person, sit down at the same table, and record your podcast together. Unfortunately, this isn’t always possible or practical. In this article, we’re going to cover everything you need to know to get a great sounding interview when you can’t be in the same room as your subject or co-host.

Our guide to record a podcast remotely
Our guide to record a podcast remotely
 

Some podcasters' studios are destinations in and of themselves - like Joe Rogan or Marc Maron - that will have guests travelling from all around the world to make an appearance…

But realistically speaking, podcasts produced by brands - where the show is not their full-time focus - have to be more flexible to accommodate their guests. Often times, this means recording podcasts remotely. Doing so can make scheduling easier as well as opening up the pool of potential guests to anyone in the world with a solid internet connection.

Obviously, recording in person is always best if you have the option. It may be worth making the trip yourself when you land a significant guest that can’t come to you.

If you can, always try to record your podcast in person
If you can, always try to record your podcast in person
 

But when you can’t meet in person, you’re left having to record your conversation remotely from different locations. There are steps you can take to smooth out this process as much as possible, and the correct one will depend on what your priorities are.

Do you want it to be as simple as possible for your guest with minimal friction, even if that comes at the cost of lower audio quality? Or are you okay with making your guest do a little extra work if the end result is far superior?

We’re going to walk you through what works best for our clients to get consistently good sounding podcast interviews that you can take into your next recording session.

The conventional wisdom is wrong 

There are methods that have been around for years and have been used by countless podcasts to record countless episodes remotely, yet despite that, they are a terrible way of doing it.

They’re popular because it’s the only method that many people know about, but they leave you with terrible quality audio, skips, disconnections, and dropouts - an editor’s nightmare and a bad experience for the listener.

We’ve all heard podcast episodes, even from very popular podcasts, where the sound is just subpar. Whether it’s a one-off due to unexpected technical difficulties, or the earlier catalogue of a podcast that’s gone on to grow and upgrade their quality since then, these early growing pains can be avoided.

This is one area where it truly pays to get it right as soon as possible. Because for all the magic that can be worked in post-production, audio quality is fixed at the state it’s recorded in. Nothing has a bigger impact on the overall sound of a finished podcast interview than the way it is recorded. Luckily, with a few simple tools, you can get great results right out of the gate.

How to record a podcast on Skype or Zoom

Recording a podcast on Skype - not recommended!
Recording a podcast on Skype - not recommended!
 

The short answer is “don’t.”

The long answer is that Skype and Zoom compress your audio and often have such poor connections that it’ll be borderline unlistenable, and at the very least it’ll require a lot of editing just to make it semi-presentable. We’ve had clients approach us with the goal of getting setup on Skype to record their podcasts when they have remote guests, but this is simply not a good way to achieve that goal and not what we recommend to them.

Discord is a bit better, but the best route is to use software that’s actually designed for the purpose of remote podcasting and has relevant features. Skype and Zoom were great back in the day to avoid long distance fees and to keep in touch with family, but they were never meant for podcasting.

If you have to do your podcast via Skype, it’s still possible to end up with acceptable quality, but it requires a little more effort on your guest’s behalf and ensuring you have a reliable internet connection on both ends.

This can create extra work for some guests, but most will be happy to contribute to a much better end-product. 

The one way you can conduct the conversation via Skype and get professional results is if both parties are also recording a direct feed of the audio on their own end. Then you can take both audio feeds and edit them together, so you’re hearing the recording directly from each party’s microphone rather than the audio that was transmitted over Skype. 

In this case, Skype is used solely for the purpose of hearing one another while recording the podcast, but the Skype audio is not the audio that gets released. 

If you’re going to have your guest record their own audio, however, there are more streamlined ways to go about this. 

The aforementioned example is only good if your guest insists on using Skype, but ideally, you’ll go with one of the following solutions because they work a lot better when you’re trying to figure out how to record a podcast from two different locations. And the bonus is they’re still super simple for your guest to use.

Here’s how to record a podcast with remote guests (the right way)

Okay, we’ve talked about how not to do this and offered some band-aid solutions. Now, here’s how to do it the correct way, like the pros do. 

Again, we’d much rather see you record your podcasts in person, but when that isn’t possible, here’s the next best thing…

The best remote podcast recording software

When recording over the internet, even the best software for remote podcasts isn’t perfect, and you’ll have to make some trade-offs. Keep your goals and your recording process in mind while looking over these options to see which one could be your best fit.

After this list are some best practices to get the best results from your remote guest.

Squadcast

We’re happy with Squadcast, it’s what we typically recommend as one of the better options out there, and it also includes video. When you can’t sit face to face at the same table, video is the next best thing. 

You can see facial expressions, and make a much more human connection than a simple voice call. The quality is very good as it records each participant client side. Meaning it isn’t compressing your audio like Skype or Zoom, but recording at source at full quality and then uploading the final audio file after the call in WAV or MP3 format (we recommend WAV).

Squadcast makes things very simple for your guest. You simply send them a link and they can connect to the call right in their Chrome browser.

Cleanfeed

This browser-based podcast recording suite is used by some heavy-hitters including the BBC. It does compress the audio a bit, but it’s not something that the average listener will ever be able to differentiate in this case, especially using computer speakers and consumer headphones. 

On a set of studio monitors with a trained ear, sure, you can hear a difference… but the trade-off is a much more reliable experience that’s still very easy for your guest to use. 

The interface is simple and straightforward - which is always a plus, since guests aren’t always the most tech-savvy. It has some fool-proof features, too. For example, if your guest loses their connection or experiences a crash, you won’t lose anything.

One drawback to Cleanfeed is a lack of video, but if this isn’t a big deal for you (and it isn’t for the BBC, apparently!) then it’s a great way to go.

Zencastr

This is one option, but it’s not the best option in my experience. It’s better than trying to wrangle something together on Skype, but we’ve had issues in the past where clients have lost their recordings so it’s not the most reliable.

There have also been issues in the past with ‘audio drift’, where the two or more recorded files don’t sync up properly in post. This isn’t an issue for any audio editor worth their salt, but if you’re editing your own show and want things to be as efficient as possible, it can be a pain. Zencastr reports they are reducing this or fixing it entirely, but it’s hard to recommend it over other choices.

If you’re using Zencastr, we recommend also having a backup recording (this is a good idea regardless).

Ringr

This is a decent tool to have in your back pocket, but once again it suffers some serious issues. The key feature here is that it allows a guest to call in via telephone, which is very bad for audio quality but sometimes that’s the best you can get out of a guest who doesn’t want to use (or doesn’t have access to) a computer or internet connection.

There’s not a ton you can do to take super-compressed audio recordings from a phone and make it sound great, but a good editor will be able to touch it up a little bit and if the host is well recorded, you can often get away with it for shorter segments.

Ringr is a great solution for anyone who is trying to figure out how to record podcast interviews over the phone, but if using a phone isn’t at the top of your list, there are better solutions to try first.

How to get the best recording from your guest

These are the things that will have the biggest impact on the quality of your guest’s recording. Ensure that your guest is made aware of these suggestions before it’s time to record so they have a chance to prepare.

Your guest needs to wear headphones

Without headphones, your podcast recording will have problems with feedback since their microphone will also be picking up your voice from their speakers. Headphones help them focus and zero-in on the conversation. 

Always be sure your podcast guest is wearing headphones
Always be sure your podcast guest is wearing headphones
 

If your guest doesn’t have a professional microphone, then a pair of headphones with a built-in mic (like Apple Earbuds) will still pick up the audio much better than a mic built into their laptop. 

Encourage your guest to record in an ideal location

Your guest should be in a quiet place that doesn’t echo. If they’re at home, a bedroom works great. There’s a lot of soft furniture, blankets, and pillows to soak up the audio reflections. A hotel room also works great for this same reason.

On the other hand, an empty basement is not ideal because the open space will be much more prone to echoing. A meeting room at a hotel or a glass-walled boardroom are poor choices for the same reason. 

Eliminate background noises

Background noise is your enemy. Make sure you record your interview in a quiet space if you can't be in a studio.
Background noise is your enemy. Make sure you record your interview in a quiet space if you can't be in a studio.
 

If your guest has a fan on in the background, an air conditioner, or if they’re chewing food, this will all get picked up by the microphone and will be a huge distraction to your listeners. It will cause many people to stop listening on the spot.

You should also prep your guest about closing browser tabs and apps ahead of time to avoid any unexpected notifications (but headphones help with this, too). Remind them to put their phone on silent if they don’t mind, too. Let them know that any humming sounds, or tapping on their desk, or even breathing loudly into the mic will all get picked up. 

Remind them to speak clearly into the microphone before you get started, and during the interview as needed. You can always edit that part out (more on that in our how to edit a podcast guide here), and it’s worth the brief interruption for a better finished product.

Another option: The double-ender (also known as a tape-sync or simulrec)

For VIP guests that you can’t travel to, another approach if you have the budget is to find an audio engineer who is local to them and can meet up with them to record the conversation on their end. You simply connect to the guest on the phone or Skype, and then record your end at high quality, with the remote engineer doing the same at the guest’s location.

It’s the technique used by all the major podcast networks. If you’ve ever listened to This American Life, the BBC or Gimlet and wondered how they got an Alaskan fisherman or some other remote character into their NYC studios, they almost certainly didn’t. A local reporter would have gone out and recorded a tape-sync.

This is likely less costly than travelling yourself, but a talented engineer isn’t going to be too cheap (industry rates are typically $150-200 plus travel). You still miss out on the face-to-face element, but it’s a good middle ground if you want that professional sound.

Your best option & final thoughts

At the risk of sounding like a broken record, your best bet is always to record with your guests in person. When that isn’t possible, it becomes a matter of balancing convenience and getting something good enough, with the extra effort it takes from both parties to achieve something closer to perfect.

It’s never a great idea to rely on one single method of capturing your conversation, either. It’s good to have a backup recording, just in case, even if it never ends up getting used, or if it’s only used to fill in the blanks here and there. Your audio engineer will thank you. 

But if you are recording a podcast remotely, hopefully, this guide helps you find the option that’s best for you. In most cases, we recommend Squadcast or Cleanfeed.

We would love to chat with you about putting together a solution that will best fit your needs. We can also help you grow and promote your podcast, figure out the right monetization strategy, and even land better guests.


Author

Harry Morton

Hi, I'm Harry. I'm a father and the founder of Lower Street. I like mountain biking, making music, and travel.

Connect with me: LinkedIn | Twitter

More coming